top of page
iev1 2.png

Outsourced Data Protection Officer Service

With the exponential growth of data-driven operations, ensuring the confidentiality and security of personal information has become more complex than ever before. The General Data Protection Regulation (GDPR) mandates the appointment of a knowledgeable and dedicated DPO to oversee an organization's data protection strategy.


At Your Privacy Expert, we specialize in delivering comprehensive outsourced DPO services designed to streamline your journey toward GDPR compliance.

Footer Form
iev1 1.png

What is a Data Protection Officer (DPO)?

A Data Protection Officer (DPO) is a key role responsible for overseeing an organization's data protection and privacy practices. Acting as an independent expert, the DPO ensures compliance with data protection laws, offers guidance, monitors data-related activities, and serves as a contact point for authorities and individuals concerned about data processing. 

Why Hire a Data Protection Lawyer?

The most compelling reason to enlist the services of a data protection lawyer is to avoid severe penalties associated with non-compliance. Failure to meet GDPR requirements can result in fines of up to €20 million or 4% of the global annual turnover, whichever is higher.

Does My Business Require a DPO?

Under the GDPR, in certain cases, organizations are legally required to appoint a designated DPO. Organizations are also obligated to publish the details of their DPO and provide this information to their national supervisory authority. DPO appointment is mandatory if:

 

  • The data processing is carried out by a public authority or body.

  • Processing involves regular and systematic monitoring of data subjects on a large scale.

  • The core activities of the organization consist of processing, on a large scale, special categories of personal data.

 

Understanding these legal requirements is crucial for organizations to ensure compliance with the GDPR and to avoid potential penalties. Our team can help you navigate these obligations and provide the necessary guidance and help you assess your specific requirements:​

​

  • Nature of Data Processing: We analyze your data processing practices to determine if they involve regular monitoring or sensitive data handling, scenarios where a DPO is often necessary.

 

  • Company Size: Regardless of your business's size, we guide you through the complexities of compliance. For larger organizations with over 250 employees, DPO services are typically mandated.

 

  • Data Subject Volume: If you handle data from a significant number of individuals, the need for a DPO service may be heightened.

 

  • Processing Activities: Our assessment identifies whether your data processing includes regular monitoring, large-scale operations, or the management of special data categories, situations where DPO services are highly beneficial.

 

  • Global Reach: We help you understand the reach of data protection laws, ensuring compliance not only for EU-based businesses but also for organizations processing EU citizens' data.

 

  • Legal Requirements: We review industry-specific and regional regulations to determine any additional obligations regarding DPO services, providing a comprehensive strategy tailored to your business.

Our DPO services are designed to provide you with expert guidance, regardless of the size or complexity of your data processing activities

iev1 1.png
iev1 1.png

Cost-Effectiveness

Avoid the expenses associated with hiring an in-house DPO, such as salaries, benefits, and training

Flexibility

Scale your DPO services based on your organization's evolving needs, without the constraints of a full-time employee.

Focus on Core Competencies

Free up your internal resources to concentrate on your core business activities

Continuous Support

 Benefit from up-to-date expertise as regulations change, ensuring ongoing compliance

Our DPO Services Cover the Following Aspects:

DPO-as-a-Service: Appoint a dedicated Data Protection Officer from our expert team who will serve as a focal point for all your privacy-related matters. This ensures continuous oversight and proactive measures to protect sensitive data.
 
Privacy Consulting: Receive expert guidance on GDPR compliance and privacy best practices. Our professionals are at your disposal to answer inquiries and provide clear, actionable recommendations.
 
GDPR Compliance Audit and Assessments: Our professionals conduct a thorough GDPR Compliance Audit, Gap Analysis, Privacy Impact Assessment (PIA) or Data Protection Impact Assessments (DPIA) to identify compliance gaps and develop actionable strategies for mitigating risks.
 
Privacy by Design & by Default: Infuse privacy considerations into your organization's processes, ensuring that data protection becomes an integral part of every operation, right from the outset.
 
Impact Assessments: Assess and mitigate the risks associated with data processing activities (Privacy Impact Assessments, or PIA). We evaluate potential vulnerabilities and help you understand and address any adverse effects on data subjects.
 
Requests and Agreements: Manage Subject Access Requests (SAR) efficiently and establish clear Data Processing Agreements (DPA) with third-party partners that align with GDPR requirements.
 
Regulatory Compliance: Navigate interactions with supervisory authorities smoothly. We act as a bridge between your organization and regulatory bodies, ensuring compliance with reporting obligations.

Staff Training: Educate your employees on data protection best practices. Our training programs empower your staff to contribute to your organization's compliance efforts.

Process

01.

Consultation

We begin by understanding your organization's structure, data processing activities, and privacy concerns.

02.

Assessment

Our experts conduct a thorough assessment to identify compliance gaps and potential risks.

03.

Strategy Development

We devise a tailored compliance strategy, outlining steps and milestones.

04.

Implementation

Collaboratively, we implement the necessary changes, from policies to staff training.

05.

 Support

We provide ongoing monitoring, support, and updates to maintain compliance.

  • Why do FAQs matter?
    FAQs are a great way to help site visitors find quick answers to common questions about your business and create a better navigation experience.
  • What is an FAQ section?
    An FAQ section can be used to quickly answer common questions about your business like "Where do you ship to?", "What are your opening hours?", or "How can I book a service?".
  • Where can I add my FAQs?
    FAQs can be added to any page on your site or to your Wix mobile app, giving access to members on the go.
  • How do I add a new question & answer?
    To add a new FAQ follow these steps: 1. Manage FAQs from your site dashboard or in the Editor 2. Add a new question & answer 3. Assign your FAQ to a category 4. Save and publish. You can always come back and edit your FAQs.
  • How do I edit or remove the 'Frequently Asked Questions' title?
    You can edit the title from the FAQ 'Settings' tab in the Editor. To remove the title from your mobile app go to the 'Site & App' tab in your Owner's app and customize.
  • Can I insert an image, video, or GIF in my FAQ?
    Yes. To add media follow these steps: 1. Manage FAQs from your site dashboard or in the Editor 2. Create a new FAQ or edit an existing one 3. From the answer text box click on the video, image or GIF icon 4. Add media from your library and save.
  • Can a Data Protection Officer be someone from outside your organization?
    Yes, a DPO can be an external service provider like Your Privacy Expert. Outsourcing the DPO role ensures impartiality and specialized expertise without creating conflicts of interest.
  • What is not the responsibility of a Data Protection Officer?
    While DPOs play a crucial role in data protection, they are not responsible for making business decisions unrelated to data privacy or for other roles like IT security, unless those roles overlap with data protection tasks.
  • What responsibilities does the Data Protection Officer have?
    The DPO's responsibilities include overseeing data protection strategy, conducting privacy assessments, advising on data processing activities, monitoring compliance, handling data breach incidents, and acting as a point of contact for regulatory authorities.
  • What is the purpose of having a Data Protection Officer (DPO)?
    The purpose of a DPO is to ensure that your organization processes personal data in compliance with data protection regulations. They help minimize risks, manage incidents, and build a culture of privacy within your organization.
  • Does every organization need a Data Protection Officer?
    Not every organization is required to appoint a DPO. It depends on factors like the nature of data processing, the scale of operations, and whether data subjects' rights are affected. We can assess your organization's situation to determine if a DPO is necessary.
  • What is the cost of DPO services?
    The cost of DPO services can vary based on factors such as the size of your organization, the scope of services required, and the complexity of your data processing activities. Get in touch with us for a personalized quote tailored to your needs.
  • What is the role of the Data Protection Officer?
    The Data Protection Officer (DPO) is responsible for ensuring that an organization's data processing activities align with data protection laws, including GDPR. They serve as an internal expert on data protection matters and provide guidance to ensure compliance.
  • Which incidents would an organization need to report to their Data Protection Officer?
    Organizations should report data breaches, changes in data processing activities, and other relevant privacy incidents to their DPO. The DPO will then assess the situation and guide the organization on appropriate actions.
  • Who should be the Data Protection Officer?
    A DPO should have the necessary expertise, independence, and resources to oversee data protection compliance within the organization effectively. Independence ensures that the DPO can perform their role objectively, without any conflicts of interest that might compromise their ability to protect privacy rights and ensure compliance with data protection laws. The specific qualifications and requirements may vary depending on the organization's size, industry, and the applicable data protection regulations.
  • Can organizations outsource data protection processing to a third party?
    Yes, organizations can outsource data processing to a third party, but they must ensure that the third party (data processor) complies with data protection laws and regulations, such as GDPR. It's essential to have a Data Processing Agreement (DPA) in place with the third party, outlining their responsibilities for safeguarding data and ensuring compliance. YourPrivacy.expert can assist in developing such agreements to help you meet data protection requirements when working with third-party processors.
  • How often should a GDPR compliance audit be conducted?
    Frequency of GDPR compliance audits should be determined through a risk-based approach, taking into account the unique characteristics and circumstances of your organization. Regular monitoring, continuous improvement, and responsiveness to changes in data protection regulations are key principles of GDPR compliance.
  • What is the cost of a GDPR gap analysis?
    The cost of a GDPR gap analysis can vary depending on the size and complexity of your organization. Contact us for a customized quote.
  • What is a GDPR compliance audit?
    A compliance audit is a systematic review of an organization's processes, policies, and procedures to ensure they align with legal and regulatory requirements.
bottom of page